Purchase Coordinator

Job Description

The Purchase Coordinator will be responsible for managing end-to-end purchase operations, including stock analysis, purchase order processing, vendor coordination, billing reconciliation, and management reporting. The role ensures optimal stock availability, accurate inventory data, and efficient supply chain operations.

Key Responsibilities:
Purchase & Inventory Operations

Download, clean, and share daily stock reports with Management

Maintain the Daily Master Sheet, including GRN and PO records till date

Analyze sales performance and stock trends for effective purchase planning

Identify low-stock and fast-moving items to initiate timely Purchase Orders

Purchase Order & Vendor Coordination:

Create, process, and track Purchase Orders in the system

Share approved PO PDFs with vendors and follow up for timely supplies

Coordinate with vendors to ensure order accuracy and delivery timelines

Billing & Reconciliation:

Coordinate with the billing team for invoice verification

Prepare Order vs Supply and PO vs GRN reconciliation reports

Identify short supplies and prepare store-wise and department-wise reports

Reporting & Data Management:

Identify and resolve system discrepancies such as blocked item codes and MRP issues

Prepare Vendor Fill Rate reports and performance dashboards

Share monthly brand-wise sales and stock reports with vendors and Management

Skills & Requirements:

Strong proficiency in MS Excel (Pivot Tables, VLOOKUP/XLOOKUP)

Experience in retail purchasing and inventory management

ERP or inventory system handling experience (preferred)

Good coordination and communication skills

Strong analytical ability with high attention to detail